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included in TQM paper.. (OSACS Operations)

Academic Policies


CLASSIFICATION OF ACADEMIC YEAR LEVEL


All students shall be classified according to the following:

· 1st year – passed less than 75% of the total 1st year subjects, including PE, excluding NSTP

· 2nd year- passed 75% of the total 1st year units including PE, excluding NSTP

· 3rd year – passed 100% of the total 1st year and 75% of the total 2nd year units including PE, excluding NSTP

· 4th year – passed 100% of the total 1st and 2nd year units and 75% of the total 3rd year units including PE and NSTP

· 5th year – passed 100% of the total 1st year, 2nd year, 3rd year units and 75% of the total 4th year including PE and NSTP.


SUBJECT NEEDS DEFINITION


A. REGULAR / FULL TIME STUDENT (BLOCK SECTION ENROLLMENT)


A1. A REGULAR STUDENT/FULL TIME STUDENT is one whose actual program of study follows the straight year and semester sequence of the prescribed curriculum, and observes the subject sequence pre-requisites. The student is expected to finish the course program within the prescribed number of semesters and years.


A2. IRREGULAR STUDENTS

An Irregular Students is one whose actual program of study does not follow the straight year and semester sequence of the curriculum but whose basic maximum load is the same as that of the full time regular student. The program may or may not be finished within the prescribed number of semester and years.


The student is given the maximum unit load not exceeding the prescribed units of the curriculum for the year and semester level of a particular program.


Maximum Load – Maximum unit load as prescribed in the semester/year curriculum


Minimum Load – 12 units


B. ELECTIVE SUBJECTS


B1. The Registrar assigns generic title to electives defined in the curriculum table e.g. Elective 1, Elective 2, Elective 3 etc.


B2. The Computer Services Department (CSD) generates a list of subject titles for each generic elective code. The Academic Head assigns the subject title of the electives offered during the enrollment.


C. PE SUBJECTS


C1. The Registrar assigns generic titles to the PE subjects in the curriculum table, e.g. PE1, PE2, PE3, and PE4.

C2. PE1 is a pre-requisite to any of the PE subjects. PE2, 3, & 4 may be offered in any sequence.

C3. The CSD generates a list of PE subjects titles(based on PE activities) for each generic PE code. The Institute inputs the specific PE activities that will be offered before the actual enrollment period.

C4. PE is included in the creation of BLOCK sections. All PE units must be completed not later than the student’s third year level, except for those majoring in Physical Therapy, Medical Technology, Nursing, Associate in Health Education, who should complete their PE by the second year level.


NATIONAL SERVICE TRAINING PROGRAM(NSTP) ACT 2001

Starting School Year 2002-2003, all incoming freshmen in any program and in at least two (2) year technical or associate courses are required to complete NSTP as a graduation requirement.

NSTP components shall be undertaken for an academic period of two(2) semesters. It shall be credited for three(3) units per semester. A one(1) summer program in lieu of the two(2) semester program may be designed, formulated and adapted subject to the capability of the school to handle the same.

Male students who are currently but have not taken any of the MS or CWS shall be covered by NSTP law.

Male students who have taken one(1) semester of Basic E-ROTC/NSTP shall take one(1) more semester of the NSTP to quality for graduation.

All foreign students are exempted from taking the NSTP.


E. INTERNATIONAL STUDENTS ADMISSIONS POLICIES


International Students are non-Filipino citizens seeking admission to the university. They may be admitted after satisfying all admission requirements concerning international students. As FEU students, they are expected to observe and recognize the distinctive philosophy, vision and mission of the university.


All international students applicants are required to consult the Admissions & External Relations Office (AERO) regarding admission and student visa concerns.

Basic International Student Requirements for Admission


Students Visa or other authorized visas by the Bureau of Immigration

Pass the FEU College Admissions Test (for undergraduate level) or Graduate level Test(for graduate level)

Finish the Intensive English Language Course (INTELAC) as required


N.B Requirements and Procedures are appended.

F. ENROLLMENT POLICIES


1. Credit: Students must attend classes only in their officially enrolled sections. Internal arrangement between teachers and students is not allowed as this will result in NO Credit.


2. Advancing of Major Subjects: Students are not permitted to advance major subjects in their curricular program. Students must realize the need to follow the sequence of subjects in the curricular program imposed upon them to meet the requirements of their field of specialization.


3. Failure: Failure in any subject may delay the subject in completing the program of studies within the prescribed period.

4. Cross Enrollment: Cross Enrollment to other universities is generally discouraged. Within the university, students may enroll subjects in different institutes with the permission of their department Chairs/Deans and acceptance of the Dean of the receiving institute.

5. Pre – requisites: All pre-requisites courses must be completed prior to enrolling the requisite in the next semester/ year level. Courses taken ahead of the prerequisites will not be credited.

6. Overload and Simultaneous Enrollment: Overload and simultaneous enrollment are not allowed only for students in their last terms – and only with the endorsement of the Dean and approval of the Registrar. No more than six(6) units above the regular load is permitted. Simultaneous enrollment will be allowed based on the evaluation of the Department Chair/ Dean with the approval of the Registrar.


7. Dropping of Subjects: Students may drop a subject officially for valid reasons before the second preliminary examination, upon approval by their respective teachers, deans and due notice taken by the University Counseling and Career Office.

8. Cancellation of Registration: Cancellation of registration means dropping of all subjects, including PE and NSTP. This may be done before the Final Exams for any following reasons:

a. Illness which prevents the students from attending school;

b. Transfer of residence which makes it difficult for the student to attend class;

c. Employment which is in conflict with the student’s class schedule.

9. Shifting: A shifter is a student in a baccalaureate program seeking admission to another baccalaureate program. The receiving institute/department shall enforce the selective retention policy when considering the student for admission.

Shifters will be advised on the curriculum of the new course that will enable him/her to graduate within the life span of that curriculum.

Shifting to another program within the University is allowed only once.

10. Leave of Absence(LOA) a student who plans not to enroll for the succeeding semester may apply for a Leave of Absence at the Institute Dean’s Office.

11. Returning Students: Returning students shall be subject to the Retention Policy of the University. Students who do not qualify but want to continue must repeat all their freshmen GEC subjects except PE and NSTP.

Required Documents:

Official copy of grades, status of admission( freshmen or transferee) and credit evaluation from the institutes

Accounting clearance

clearance from the Office of Students Affairs and Community Services(OSACS)

academic re-admission at the appropriate Institutes

Latest COR

12. Application for Honorable Dismissal/Scholastic Record

Students may:

1.students may secure form at the Registrar’s Office.

2.pay the corresponding fees for Honorable Dismissal, Transcript of Records, and Scholastic Record at the cashier’s office.

3.submit to the Registrar’s office duly accomplished application form together with the official receipts(OR) of payment and two pieces of picture(2x2 with white background).

Processing time and release of requested documents depend on the financial clearance and completeness of other academic documents.

Documents for transfer will be mailed to the requesting school.

13.Graduating Students: Graduating students must file their graduation application and pay the required fees before the given deadline. They must have completed all academic requirements including PE subjects, MS and NSTP courses to qualify as candidate for graduation. A student who does not meet all the requirements for graduation and/or fails to complete/submit pertinent documents will not bi legible for graduation.

Policy on Attendance

There are no excused absences. According to the rules of the Commission on Higher Education, every students is required to attend no less than 80% of all class periods in a given subject to earn the corresponding units. Twenty percent of the periods are deemed more than sufficient to take care of emergencies such as illness or death in the family, and similar circumstances.

Students are required to attend class punctually and regularly. A students who absents himself due to illness must submit a physician’s certification of his illness, or if absent for some reasons, he must present an excuse letter from his parents or guardian. Any students who accumulates more than the maximum number of absences tolerated in a given subject disqualifies himself from earning any unit of it, and causes himself to be dropped automatically from the class with the final mark of 5.00(failure)

the maximum number of accumulated absent hours that can be tolerated are the following:

for 5 subjects………………………….15 class hours

4 unit subjects…………………………12 class hours

3 unit subjects………………………….9 class hours

2 unit subjects………………………….6 class hours

1 unit subjects………………………….3 class hours


SPECIAL EXAMNINATION

1.students who missed the regular exams need to apply for special exams directly at their respective institute by filling out a special exam form. Application period is for three school days immediately after the last day of the regular exam schedule.

2.students have to pay directly to the cashier. The cashier will issue an official receipt for special exam fee.

3.students then proceed to the institute for proper scheduling.

4.students should claim their grades from their respective institutes.


ACADEMIC HONORS

1.Policy Guidelines

a.candidates with grades of 5.00 and AW beyond the maximum limit are disqualified for academic honors.

b.candidates are followed a maximum of 15 units of AW marks for a four-year course and 18 units of AW for five-year course in their records. Dissolution of classes/subjects resulting in an AW mark is considered justifiable cause and shall not disqualify a candidate. This will not be included in15/18 units limit.

c.a leave of absence(LOA) and/or Aw exceeding the maximum limit may be considered if due to justifiable causes. LOA’s are covered by the Maximum Residency Rule(MRR) of the University. The candidate should be able to present evidence for his/her claim.

d.records of grave misdemeanor as evidenced by a suspension by OSACS shall disqualify a candidate. Candidates may be subjected to backgroubd investigation by the OSACS.

2.Procedural Guidelines

a.Students need not apply for honors. The institutes prepares the list of qualified candidates based on the Academic Program Credit Evaluation(APCE) and the semestral Dean’s list.

b.the institutes submit to the Registrar the final grades of their graduating students no later than five working days after their scheduled final exams.

c.the registrar shall generate the records of the candidates based on the submitted list from the institutes not later than two working days after the institute has submitted the final grades for all graduating students. The list shall be submitted to the respective Deans.

d.the dean shall convene the institute Committee on Academic Honors(ICAH) not later than two working days after the records of the candidates have been released by the registrar and received by the dean.

e.ICAH reviews the student’s record for its veracity and completeness. Intervention or equivalencies which are not covered by the Governing Policies will not be allowed.

f. the ICAH shall submit the list of qualified students ti their dean not later than two working days after it has convened. The dean, in turn, submits the list recommending approval to the vice president for academic affairs(VPAA).

g. the VPAA is the sole approving party for the conferment on academic honors. The university committee on academic honors (UCAH) is convened immediately to address petitions/appeals filed by the institute through the dean.

h. the UCAH reviews all the documents pertaining to petitions/appeals within five working days and submits the final recommendation to the VPAA for approval.

I.the decision of the VPAA on petitions/appeals based on the findings of the ICAH will be final and nonappealable.

j.only candidates approved by the VPAA shall be informed of having qualified. Only one official listing emanating from the office of the VPAA, shall be basis informing qualified candidates for Academic Honors.

Guidelines on the Creation of a committee on Academic Honors

a. Each institutes shall create a committee on academic honors to be composed of a Chairperson and at least two members.

b. The dean shall select the Chairperson and members of the ICAH from the Institutes’s pool of faculty.

As the need arises, the VPAA shall constitute a UCAH, which will act on the petitions/appeals filed by the institutes.

d. the UCAH shall be composed of a Chairperson, selected by the VPAA, the registrar and at least one representative from each institute recommended by the respective deans.

FEU BOT Special Order 97-086

As approved by the Executive Committee in a meeting on September 17, 1997, ratified and confirmed by the Board of Trustees on October 8, 1997 the following requirements are hereby adopted for graduates with honors in all the institutes except in the Institute of Law.


Cum Laude (with honors) if the students obtains a general weighted average of 1.75 in all academic subjects provided that s/he has residence of at least six semesters immediately preceding graduation.


Magna Cum Laude(with High Honors) if s/he obtainsa general weighted average of 1.50 in all academic subjects provided that s/he has residence of at least six semesters immediately preceding graduation.


Summa Cum Laude(with Highest Honors) if s/he obtains a general weighted average of 1.25 or better in all academic subjects provided that all units required for graduation have been earned un the University.

Important: grades in PE are included in the computation for Honors. Grades in NSTP rae excluded.


Residence and Unit Requirements


Students who are candidates for graduation with honors must have completed in the University at least 75% of total number of academic units or credits hours required for graduation and must have been in residence therein for at least three years immediately prior to graduation.


Resident Credit


In the computation of the General Weighted Average(GWA) of students who are candidates for graduation with honors, all subjects required for the program/course shall be included.


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POLICY ON RECOGNITION OF STUDENT ORGANIZATION


The university recognizes the students organization in the campus are potent forces in shaping the students’ leadership skills as well as invaluable learning avenues for good governance and responsible citizenship.


Recognition

Recognition is granted to a student organization whose mission and vision are aligned with the university’s mission-vision and whose objectives are geared towards the welfare and development of its members.


Requirements for Recognition

a. Constitution and By-laws

b. Proposed General Plan of Activities

c. Adviser nominated by the Institute Dean for institute organizations or OSACS Dean for University-wide organization.

d. Recommendation for Accreditation to be accomplished by the Department Chair for academic organizations and the institutes Dean.

Cancellation of Organization’s Recognition

Recognition may be cancelled under any of the following conditions:

a. failure to perform as an organization as evidenced by its non-implementation of proposed projects.

b. deliberate violation of the Constitution and by-laws by the officers and members.

c. Organization’s activities are deemed to be non-supportive of the university’s mission and vision.

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